Kids, Ages 5-12, Nature Camps at Butterfly Pavilion
2021-2022 Butterfly Pavilion Summer Camp COVID-19 Health Policy
Registration of Campers
First and foremost, the health and safety of our campers and staff continues to be our top priority. Per the current state childcare licensing recommendation, this summer we will be operating up to our licensed capacity of a total of 50 students.
For the summer, we intend to still maintain older campers 8-12 in Classroom B, and 5-7 year olds in Classroom A. This may change based on the numbers of the week, and may require siblings either to be together, or separate. If parents wish to keep siblings/households together to lower the number of new children to which they are exposed, they will email the Camp Director two business days before the camp begins.
Preparation for Health Maintenance & Behavioral Mitigation Prior to Camp Day
• Masks will be required by all campers and all camp staff. We recommend you send your camper with extra back up masks.
• Butterfly Pavilion’s Nurse Delegate, Bryan Maki, will be available for on-call consultation.
• Substitute staff will be available and on call if staff or volunteers become ill or are exposed.
• Access to public restrooms, drinkable water sources, and picnic or other eating areas will be ensured during all indoor and outdoor activities.
• Staff will be trained on current executive and public health orders in Colorado.
• Camp staff will be trained on prevention, transmission, and care of COVID-19 illness. Camp staff will also undergo Standard Precautions, CPR/First Aid, Medication Administration, Playground Safety and all other applicable healthy trainings.
• Butterfly Pavilion COVID-19 Workplace Coordinators will monitor the county status and prepare for closures following a case or outbreak of COVID-19.
• Sufficient handwashing will occur throughout the day.
• Hand washing and hand sanitizing locations are available in the exhibits.
Drop Off Protocol and Health Screening
• Check-in/drop-off: We will be maintaining social distancing from parents and families during drop off time, and you may be asked to wait in your car, take a walk on the trail and maintain social distance during this time.
• All campers, staff, and parents will be required to wear a mask. If a camper or staff arrives to Butterfly Pavilion without PPE, they will be
required to retrieve a mask before entering camp.
• All campers will undergo a health screening upon arrival. This will include a temperature check utilizing a non-contact forehead thermometer. Daily temperatures will be recorded on the sign-in sheet.
• Children will be guided to wash hands before the start camp, and this will be repeated throughout the day.
Preparation for Health Maintenance & Behavioral Mitigation During Camp Day
• Symptom checks will be conducted throughout the day and camp week at the discretion of camp staff.
• Lunchtimes and snack times will have even stricter rules for handwashing.
o Prior to lunch, camp staff will sanitize each table surface with disinfectant, while support staff takes campers to wash hands.
o Campers may remove/lower face coverings while eating.
o After lunch/snacks have been eaten, campers must put on face masks, clean up and dispose of trash, and will be taken to again
wash hands while camp support disinfects tables.
Suspected Exposure and Other Illnesses During Camp Day
Written authorization for emergency medical care will be kept in the child’s file. Each parent will also provide phone numbers where they and their child’s primary physician can be reached.
Emergency telephone numbers will be posted at each permanent site and kept by each child’s primary camp counselor. In addition to parental phone numbers and child’s primary care physician, numbers will include 911 for ambulance, police, rescue unit, and fire; the clinic or hospital nearest to the camp; the health department and Rocky Mountain Poison Control.
In case of emergency, illness, or injury; staff will evaluate the child(ren) to determine what sort of medical care is needed. Staff may take any of the following steps depending on the severity of the injury or illness:
• Parents/guardians, or approved medical contacts will be contacted.
• Staff and campers with suspected exposures, such as ill household contacts, are required to be sent home with a recommendation to get tested immediately (Testing for COVID-19) and to adhere to requirements for quarantine. (How to Quarantine).
• These symptoms include:
o Fever (over 100.4° or 38 °C)
o Sore throat
o Shortness of breath.
• Until pickup can be secured, children will be excluded from other campers, staff, and Butterfly Pavilion guests and isolated with an
approved staff member wearing PPE and maintaining social distance in an approved space, away from other campers and staff. Adequate
personal protective equipment (PPE) will be provided for staff who supervise and care for ill campers, staff, and volunteers.
Parents will be notified immediately in case of illness or injury.
Within 48 hours following the accident or illness, camp staff will report in writing to the Department of Human Services any accident or illness occurring at the center that resulted in medical treatment by a physician or other health care professional, hospitalization, or death. They will also complete a Butterfly Pavilion Accident Form. Reporting forms are kept in the administrative office.
When children show signs of severe or communicable illness, they will be separated from other children, the parent(s) or guardian(s) will be notified, and a doctor or medical facility will be consulted as needed regarding treatment.
Staff members with a communicable illness will not be permitted to work or have contact with children or other staff members if the illness could be readily transmitted during normal working activities.
Camp will report to the Colorado Department of Public Health and Environment or its local unit any communicable illness, including but not limited to COVID-19, measles, mumps, diphtheria, rubella, tuberculosis, shigella, hepatitis, meningitis, salmonella, and giardia, contracted by a staff member or a child in care at the center. Children’s confidentiality will be maintained.
A medical log will be maintained at the center in which is recorded the name of the child and date of instances of at least the following:
• Administration of first aid
• Illness of the child while attending the center
• Accident requiring the child to receive medical attention
• Administration of any medication to a child
Contact with General Public at Butterfly Pavilion
As for the rest of the exhibits, Butterfly Pavilion has made the decision to open general admission to full capacity. We cannot guarantee that they will see all exhibits every day, but will do our best to plan for the least attended times.
We will be doing much more outdoor exploration when weather permits, where social distancing can be a little easier.
Butterfly Pavilion Amended Cancellation/Closure Policy
Due to COVID-19, Butterfly Pavilion has updates its standard cancellation policy to include:
Butterfly Pavilion Cancellation: If we need to cancel a camp prior to the start of a camp, families will receive a 100% refund. This includes any instances under which a COVID-19 related change in local, state, or federal regulations makes it impossible for Butterfly Pavilion to deliver camp. If Butterfly Pavilion has to cancel a portion of a camp that has already started in accordance with Jefferson County Public Health guidelines due to a camper of staff member’s suspected or actual COVID-19 illness, families will receive a 100% credit for the unused portion of the camp to be used through Summer 2022 or a 50% refund.
COVID-19 Health Cancellation: If a camper is diagnosed with COVID-19, has been exposed to someone with COVID-19, is awaiting results of testing, or has any symptoms as defined within current Jefferson County Public Health guidelines pertaining to COVID-19 for day care centers or camps that require the camper not attend camp, families will receive a 100% credit for the unused portion of the camp
to be used through Summer 2022 or a 50% refund.
In all other instances, Butterfly Pavilion’s standard cancellation policy remains in effect:
• Cancellations with at least 10 business days’ notice will be charged a 10% processing fee, and remainder of cost will be refunded to customer.
• All cancellations and transfers must be made via e-mail to the Camp Director at least 10 business days before the date of the camp and will be charged a 10% processing fee, with the remainder of the cost refunded to the customer.
• Transfers may only be made into camps that still have availability.
• No refund is given for cancellation with less than 5 business days’ notice. This includes absence due to illness.
• A full refund will be given to the customer if the Butterfly Pavilion cancels a camp for any reason.
My family has been impacted by COVID-19 financially. Will you still offer scholarships?
We will be able to provide an extended payment plan as an alternative to scholarships for the rest of this summer camp season. If you wish to request a scholarship, you can fill out the form here. For questions, please email Brittany at firstname.lastname@example.org